AGM Minutes of meeting, november 2015
CLUB INTERNATIONAL ANGLAIS
Wednesday 4 November 2015 20.00 hrs Club house
Di Robertson -- President
Debbie Bryant -- Vice President
Odette Meynet -- Treasurer
Steve Bryant -- Editor/Publisher Newsletter
Josette McKenzie -- Club Hostess
Marilyn Hubble –
Soc.secretary, Laurence Cottet Dumoulin -- Ass.soc.secretary
-- Secretary, Jennie Mansfield -- Ass. secretary
Minutes of the Meeting
1. Apologies for Absence
Apologies were received from Mark Betts, Steve and Debbie Bryant, Jim Cathcart, Jackie Rouge, Ben Thoolen and Jan Watkins
2. Approval of the Agenda
The Agenda was approved.
3. Approval of Minutes of EGM held on 11 February 2015
Everyone received a copy of the EGM minutes in February and at that
time Steve Bryant requested an alteration of the existing
wording. Steve asked that his reply to Jim be altered to
reflect his recollection of his statement. Steve wished the
statement in the Minutes :- “He was sorry that he had forced
people to resign but had had worries about insurance for Pilates.” be
changed to: “I am sorry you felt forced to resign, but why didn’t you
say something at the time.”
The President put the decision on approval of this change to the Club
members present and a vote was taken, with the outcome as
follows: 10 members not present at EGM abstained, 3 also
abstained, l2 voted to leave the original statement and 8 voted to
change this. The Minutes were approved in their
4. Matters arising from these Minutes
Wilma suggested writing a letter to the Marin Mairie thanking the
commune for subsidizing the use of the Salle Polyvalente for the
Pilates sessions. Josette has since written on our behalf
to them. Many thanks Josette. We will repeat this annually.
5. Reports from Committee:-
The President welcomed the Club members. The present Committee had been elected at the EGM in February.
The past year had been an interesting period for the Club. We were
very pleased that nine new members had joined as they are
essential to the Club and introducing new blood is a must for a lively
continuation of the CIA. One of our members, Gerda Van
Zoest, moved away last year to be near her family, and Nathalie Meynet
resigned. Also a sad event was the death of Jimmy Dey who was a founder
member of the CIA. His funeral was as he had requested a
non-religious celebration of his life as relatives and friends gathered
to share memories of him.
It has been quite an eventful year since the last year AGM, with first
the resignations and then the election of a new President and Vice
President at the EGM in February. Since then some of the
rules and regulations of the Club have been tightened up, especially
concerning insurance protection. At Pilates a weekly
register of attendance has been introduced and members will be asked to
sign accepting that they consider themselves fit to participate in the
exercises. The form for new members has also been slightly
changed. An email dated 17 February 2015 from the President was sent
out to all Club members explaining the changes.
I have been secretary to the Club for the past seven years and have
decided it is now time to hand over this role to someone
else. I have enjoyed my role in this very friendly Club and
the ever present spirit of helping one another. I will of course
still enjoy coming to the Wednesday evening Club events.
Laurence and I hope you have all enjoyed the social programme we
organized for you throughout the past year. I must admit that for me,
it has not been an easy year in my personal life as my sister was ill
with secondary cancer and she passed away at the end of July. This
meant that often I had to go back to England to be with her, sometimes
not knowing how long I would be away, and it was very comforting to
know that Laurence was here to stand in for me and organize, in her
very capable way, the social calendar when I was not around. Thank you
Laurence for all your help.
Once again I believe we offered you all a varied programme throughout
the year. Maybe not as many excursions as in the past but we have still
done some armchair travelling to the Balkans, with Steve Milner, to the
Dordogne, with Bill and Shirley, who also showed us how it’s never too
late to start climbing mountains, and to ancient Mexico with Josette in
November. Jan Watkins did an excellent presentation on King Richard III
(who was reburied this year in Leicester Cathedral) and offered us some
drinks and nibbles from the Middle Ages; Monique told us how to improve
our memory and Jackie organized a fun Halloween evening. Of course,
when talking about presentations we cannot leave out our former
president, Jim, who manages to use his audio-visual and computer skills
to put together some excellent shows. This year we had British
Monarchy: It’s Pomp and Ceremony in March and then in September the
long-awaited videos on club members’ favourite tunes. Both were
excellent and well appreciated. Many thanks to all of you who made
presentations and for all your hard work putting them together - they
are always very popular with our members.
We had our usual summer favourites, this time not spoiled by the
weather – the picnic at Amphion, which I understand was blessed with
lovely warm weather; the Bastille Day picnic in Josette and Dale’s
lovely garden and the walk from Anthy to Sechex followed by an
excellent lunch (thanks to Pamela for the organization).
We always enjoy club Pot Lucks and this year was no exception. We had a
vegetarian Pot Luck (a first, and very successful); a fish one with a
wonderful selection of fish dishes and very few desserts (!) and we
will have a Thanksgiving one at the end of November.
Here should also be mentioned the excellent dinner we enjoyed at the
Restaurant Clos du Lac in Sechex back in March. This was in place of
the annual dinner/dance and was as a result of the referendum we held
this time last year when the vast majority of you voted in favour of an
annual dinner rather than a dinner/dance.
While talking about food, new this year have been the cookery lessons
in Thonon which were organized by Laurence. A very successful fish one
was held in April and there are to be two lessons about cooking veal in
Many thanks also to those of you who kindly invited the club members to
their homes during the year: Glogg at the Ramdani’s, St. Nicholas tea
at Ben and Wilma’s, Christmas tea at the Mansfield’s, a barbeque at Deb
and Steve’s and a birthday lunch at the Milner’s.
On the sporty side, Pilates carried on throughout the year in the Salle
Polyvalente at Marin, helping to make us feel fitter and healthier
(many thanks to Deb and to Jan, her able deputy) and we also enjoyed
Scottish country dancing which normally takes place at the Club
house every second Monday afternoon – many thanks to Di and Graham for
their efforts and patience in trying to keep an unruly mob under
Finally, I would like to say that although I am resigning as social
secretary, I have enjoyed the past two years and I would like to
encourage other members who have not done so to have a go. Laurence, I
know, will make an excellent lead social secretary and many thanks to
Shirley for offering to be her assistant. I feel sure we will be
in very capable hands.
Laurance, the assistant social secretary, wished to add her comment that she had enjoyed very much working with Marilyn.
In Debbie’s absence her Report was read out by Jennie:
Pilates has continued this year, Monday mornings from 10.00 to 11.00
am, in the Polyalente Hall at Marin, or at the Club house by kind
permission of Dale and Josette. Each week between 10
to 15 people come and exercise for an hour, relax for five minutes and
then retire to Publier for coffee and cakes. Some cunning people
skip the exercise altogether and just go for the coffee and cakes.
A big thanks to Jan who steps in to run the class when I am away.
She is brilliant and we all hope she will be fit enough to do it again
very soon. Thanks also to Shirley and Marilyn and now Sue for
also providing back up when I am away, but mainly huge thanks to all
you fit and energetic people who turn out each week to support me and
the Club and your muscles.
Newsletter Editor’s Report
In Steve’s absence his Report was read out by Jennie:
Earlier this year Ruth and Bill Morley came to visit us in
Bernex. Bill saw a copy of the Newsletter on our table and asked
if I was still producing it. I told him I was but I was
giving it up. “That’s what you said when we were over from the
USA 3 years ago!” said Bill. Well, I could not let him down again
– This time I really have given it up!
After nine years as Editor I will miss it in some ways but it will be a
relief in other ways not least in not having to arrange holidays to
suit the next deadline. I have made my goodbyes and expressed my
thanks in the last Newsletter so it really only remains for me to give
you all a few figures and to wish well for my successor.
Figures: In 2013 the cost of a copy of
the newsletter (delivered) was 1.87 Euros. In 2014 we only had three
editions and the cost worked out to 2.57 Euros a copy. This year
we have spent 404 Euros making the cost per copy 2.24 Euros.
However, if one were to deduct about 60 Euros for materials in hand
this would reduce the total expenditure for 2015 to 337 Euros – making
the cost per copy 1.91 Euros.
The future: There seems to be a
general assumption among members that the Newsletter is the official
voice of the Club. Back in the spring, after they had received an
e-mail on the subject of liability, several members asked me why this
had not been included in the Newsletter. I had to agree that – on
the rare occasions when there is any change of policy or other matters
affecting the members - the jokes and pictures are of minor
importance. So perhaps, in future, official statements could be
made through the Newsletter.
It was with great relief and with great joy that I heard Florence has
offered to take over as Editor. She is resourceful and
creative and is unlikely to need any help or advice from
me. But of course I will be delighted to help her in any
way. I look forward to reading her Newsletter in whatever
form they may take.
The President said that everyone should still receive the Newsletter by post for the time being.
6. Treasurer’s Report
The Treasurer presented the Club with the financial statement for the
period 2014/2015. Total income for 2015 was 3262.19 Euros with
total expenses of 2590.96 Euros. The overall balance was
3,187.25 Euros. See annex one for the breakdown of these
7. Auditor’s Report
At the request of the CIA Management Committee, as Auditor I have
examined the books and the resulting Financial Statement for the year
ending September 30, 2015.
I have audited the balance sheet as of September 30, 2015 and the
related statements of income, retained earnings, and cash flows for the
year then ended.
The audit included examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements.
I have found these properly kept, providing direct references and having sufficient transparency.
I therefore state that, based on the documents provided, the financial
Statement as per September 30 properly reflects the actual situation of
I therefore recommend that the Treasurer being discharged for the year ending September 30, 2015.
Allan Norback, Auditor, St Paul en Chablais, October 2, 2015
Acceptance of the Financial Statement was proposed by John
Cosford and seconded by Steve Milner. Agreed by all Club
9. Appoint Auditor for year 2015/2016
Allan Norback accepted that he would be auditor for the coming year.
10. Election of Committee 2015/2016
There being no alternative candidates for the Committee to those
listed, if no objections, the President suggested electing the
Committee en mass.
Proposed by Carl Wahlberg and seconded by Bill Stephen. No abstentions.
All agreed on the new Committee members
The President declared the Committee elected for the year 2015-2016:
ELECTED COMMITTEE 2015/2016
Assistant Social Secretary Shirley Stephen
Club Hostess (permanent post) Josette Mckenzie
11. Any other business
As the finances are healthy, the Committee has discussed the
possibility of renewing the audio-visual equipment. The present set-up
has proved to be inadequate for our needs and is often incompatible
with modern equipment. To this end, Jim Cathcart was asked to look into
the possibilities and costs of an electronic revamp. He has done this
and the equipment that would be suitable for the Club is within our
New Club Members
Sue and Mark Betts, Claire Erlanger, Wendy Gorman, Kristina and
Borje Skanberg, Shirley and Bill Stephen and Igny Windberg.
12. Date of next AGM
October/November 2016, actual date to be decided.
13. Closing Meeting
The President said that this year has been a good one for the CIA with
many presentations, outings and of course lots of chances to enjoy food
and drink. She thanked everyone who organized such events and all those
who took part. The CIA probably means different things to each of us
but I am sure that we all appreciate the friendships that have arisen
from our membership of the Club.
There are Committee Members who are leaving their posts and deserve our thanks for the work they have done:
Pamela as Secretary. I can do no better than quote what Jim has written
in a note to me …."I would like to say that Pamela was the
secretary throughout my six years as President and I found her
diligence and accuracy impeccable. She has an ability to edit
what is important and what isn’t in the cause of brevity and if Pamela
had included something in any minutes, you could guarantee the accuracy
of her recording of the event and what was said."
Pamela has worked as Secretary with a minimum of fuss and on the whole in good humour!
Marilyn as Soc Sec. This is not an easy role. Marilyn has been superb.
We’ve had meals, talks and demonstrations on lots of subjects and
when necessary she has kept us informed of last minute changes.
The good thing is that we will continue to benefit from her
support and enthusiasm on the Committee as she takes on the role of
Steve has said it all in his report as Journal Editor. Many
people have enjoyed his Journals over the years for which we thank
Jim as President. Unfortunately, circumstances meant that we were
unable to thank Jim for his six plus years as President of the CIA when
he resigned. He has been a popular President and was very good at
working to produce a consensus from different views as well as managing
improvements to various aspects of the Club. He travelled
frequently with his work but found time to attend Committee meetings,
club nights and the Scottish Dance sessions. I can report he does a
very fine pas de basque step.
The President thanked all the members for being present and declared
this meeting closed. Drinks and nibbles were available.
33 members attended
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